Chairs Handbook
2018–19
Virginia State Bar
Committee, Section, and Conference Chairs Handbook
Unless otherwise noted, links below were updated as part of the 2018-19 handbook as of 9/12/18.
Note: The documents below are in Adobe Portable Document Format (.pdf). If you have the Adobe Acrobat Reader on your PC, you can view and print these documents. If you do not have the Acrobat Reader, you can download a free copy, by clicking here.
Table of Contents
I. VSB Operation and Strategic Plan
A. Creation of Virginia State Bar
B. Mission Statement
C. Governance
D. Council Bylaws Establishing Sections (Article XI)
E. VSB Bylaws Establishing Committees (Article V)
F. Impact Statement for New Programs/Projects
G. Calendar of Important Dates and Deadlines
H. VSB Strategic Plan (2016–2018)
I. JLARC Summary on VSB
II. VSB Organization and Staff Support
A. Organization Chart
B. Staff Directory
A. Creation of Virginia State Bar
B. Mission Statement
C. Governance
D. Council Bylaws Establishing Sections (Article XI)
E. VSB Bylaws Establishing Committees (Article V)
F. Impact Statement for New Programs/Projects
G. Calendar of Important Dates and Deadlines
H. VSB Strategic Plan (2016–2018)
I. JLARC Summary on VSB
II. VSB Organization and Staff Support
A. Organization Chart
B. Staff Directory
- See also Bar Staff: Whom to Contact (online directory of VSB senior management and select staff)
C. Section and Conference Staff Liaisons and VSB Contacts
D. Committee Staff Liaisons
E. Duties of Staff Liaisons
III. VSB Policies
A. Policy Concerning the Use and Disclosure of VSB E-mail Addresses
B. Policy Governing Legislative Activities
C. Policy Governing Regulatory Activities
D. Policy on Solicitation or Receipt of Funds and Grants and Request Form
E. Social Media Policy
D. Committee Staff Liaisons
E. Duties of Staff Liaisons
III. VSB Policies
A. Policy Concerning the Use and Disclosure of VSB E-mail Addresses
B. Policy Governing Legislative Activities
C. Policy Governing Regulatory Activities
D. Policy on Solicitation or Receipt of Funds and Grants and Request Form
E. Social Media Policy
F. Policy on Content of Publications of Virginia State Bar Committees, Sections, Conferences, and Virginia Lawyer
IV. Virginia Freedom of Information Act (FOIA) and Virginia Public Records Act (PRA)
A. Virginia FOIA and PRA
V. Budget and Finance
A. Overview of Financial Operation and Budget Process
B. Financial Policies
C. Volunteer Expense Reimbursement Policies and Procedures*
*Effective January 1, 2019, the IRS has increased the standard mileage rate to $0.58 per mile.
A. Overview of Financial Operation and Budget Process
B. Financial Policies
C. Volunteer Expense Reimbursement Policies and Procedures*
*Effective January 1, 2019, the IRS has increased the standard mileage rate to $0.58 per mile.
- Volunteer Travel Expense Reimbursement Detailed Instructions (PDF file)*Updates effective 1/1/19
- 2018 Volunteer Reimbursement Voucher (Excel file) *effective until 12/31/18
- 2019 Volunteer Reimbursement Voucher (Excel file) *Updates effective 1/1/19
- Commonwealth of Virginia Substitute W-9 Form (PDF file)
A. Virginia Lawyer
B. Brochures
C. Videos
D. Annual Report
VII. Sections and Conferences
A. General Information
B. Historical List of Sections and Conferences
C. Section Membership Structure, Dues, and Billing
D. Budget Preparation and Expenditures
- Conference Budget Excel File (updated 1/11/18)
- Section Budget Excel File (updatd 1/11/18)
F. CLE Seminars and Educational Programs
G. MCLE Regulations and Compliance
H. Sample Bylaws
G. MCLE Regulations and Compliance
H. Sample Bylaws
