Meeting Minutes - September 17, 2002MINUTES OF A MEETING
OF THE VIRGINIA STATE BAR
CONSTRUCTION LAW AND
PUBLIC CONTRACTS SECTION
I. CALL TO ORDER
Mr. Murphy called the meeting to order at 12:15 p.m. Present were Terence Murphy, Matt Pritts, James Lowe, William Mauck, Jack Rephan, David Hearne, Charles Durant, William DeVan, Richard Smith, Dennis Dayton, John Norris, James Barkley, and Elaine Jordan.
II. APPROVAL OF MINUTES
Minutes of the June 14, 2002 meeting at Virginia Beach were approved with one amendment to the amount sought for the 2002-2003 budget.
III. CHAIR REPORT - MR. MURPHY
A. Mr. Murphy reported on the current Section budget. There was a previous budget of $9,680 approved as the Section Budget for fiscal year 2002-2003. In addition, Mr. Murphy sought and gained approval for an additional $2,500 for the budget. As such, the total budget figure for 2002-2003 will be $12,180.
B. The annual Fall Program is scheduled for the Boar’s Head Inn for November 1-2, 2002. The Board will conduct the breakfast meeting at 7:00 a.m. on November 1, 2002.
C. The Board established the other meeting dates for the year as follows:
a. February 25, 2003 at 12:00 p.m.: meeting in Richmond
b. April 22, 2003 at 12:00 p.m.: teleconference
c. June 20, 2003, time TBD: meeting in Virginia Beach
IV. FALL PROGRAM - MR. MURPHY
The Fall Program Committee confirms the program is nearly completed. Assistance was sought and given regarding the mock trial portion of the program, and board members are encouraged to provide any scripts or preparation materials to assist Ms. McAnney and Stan Barnhill with this program.
Mr. Murphy will include an insert into the speaker’s letter in the upcoming Newsletter discussing the Fall Program. Persons on the Fall Program Committee are to follow up on invitations to the board dinner, reservations, and outline materials with the speakers.
Mr. Murphy noted that Virginia CLE only pays for a single night’s accommodations at the Boar’s Head for speakers. Mr. Murphy moved, and the Board accepted, that the Section pay for a second night’s accommodations out of its budget.
The Board discussed additional advertising to attract attendance at the CLE. Mr. Hearne will be researching the viability of advertising being placed for the CLE in the Virginia Lawyer’s Weekly. Mr. Mauck noted that due to the timing of Newsletter mailings, additional advertising in the Newsletter was unlikely to increase Fall Program attendance.
Mr. Smith is organizing a golf outing for Board Members who are interested in attending.
V. NEWSLETTER - MR. MAUCK
The next issue of the Newsletter is almost ready for printing and will be on schedule. Mr. Norris has contacted W&L law school to look into associating with a law school for compiling articles and cases, and will follow up further at the fall meeting.
VI. HANDBOOK - MR. HUGHES
The updated handbook CD with membership roster has been completed and mailed. Mr. Hughes reports receiving positive feedback from multiple section members.
VII. MEMBERSHIP - MR. MURPHY
The Section currently has 618 members, 12 of which are judicial members.
VIII. OLD BUSINESS - MR. DURANT
A. Section Website (Committee headed by Mr. Durant) – Mr. Durant updated the Board on the website status. The Section is No. 3 on the list of sections to be updated. There are several pieces of information Mr. Durant needs to provide. Mr. Hughes will obtain and provide Mr. Durant copies of the Section By-Laws. Mr. Murphy will provide a message from the Chair. Mr. Murphy will provide a calendar of events. Mr. Durant will circulate a Section description for review. Mr. Mauck will provide a Newsletter “teaser??. The goal is to complete the project by the time of the fall meeting.
B. Dedicated Issue of State Bar Magazine.
The Section has requested and has agreed to a dedicated issue of the State Bar Magazine. The dedicated issue will be the February 2003 issue. The deadline for articles is believed to be December 10, 2002. There will be 4-5 articles of 3500 words. Mr. Smith’s firm, James Hart, and Mr. Murphy’s firm are slated to write articles. Mr. Rephan and Ms. Jordan offered to write articles. Mr. Rephan is to coordinate with Mr. Rod Coggin regarding the dedicated issue.
IX. NEW BUSINESS
A. The potential for a joint CLE program with the North Carolina Construction Section was entertained. Mr. Barkley is to coordinate with Harper Heckman of the N.C. section to explore this further.
B. A committee of Mr. DeVan, Mr. Hughes, and Mr. Pritts was established for the June 2003 program.
The meeting was adjourned at 1 p.m.
Timothy R. Hughes, Secretary
Terence Murphy, Chair