Name and Purposes
Section 1. Name.
The name of this organization shall be the "The Virginia State Bar Conference of Local Bar Associations" (hereinafter "the Conference").
Section 2. Purposes.
The Conference shall have as its purposes:
1. Establishment and maintenance of a mutually beneficial working relationship between the Virginia State Bar ("VSB") and local and specialty bar associations in Virginia.
2. Establishment and maintenance of lines of communication to provide for transmission of the input of local and specialty bar associations to the VSB on issues affecting the legal profession, as well as information from the VSB about its activities and policies to such associations in Virginia.
3. Coordination and cooperation between the VSB and local and specialty bar associations in improving the practice of law in Virginia and in enhancing the public understanding and appreciation of law and the legal profession.
4. Presentation of high quality educational programs for leaders of local and specialty bar associations designed to facilitate the management of those associations and to provide a forum for the exchange of information and ideas about programs and policies.
Section 1. Eligibility.
Any local or specialty bar association in the Commonwealth of Virginia may be a member of the Conference.
Section 2. Joining.
Any local or specialty bar association may join the Conference upon request in writing to the Executive Committee of the Conference, through the Executive Director of the VSB, supplying the names and addresses of its president and any other officers or staff.
Section 3. Termination of Membership.
Membership will be terminated upon the request of a local or specialty bar association or if the Executive Committee of the Conference determines that a local or specialty bar association has dissolved.
Section 4. Membership Records.
The official lists of member bars, conference officers and conference representatives shall be maintained in the VSB office.
The officers of the Conference shall be a Chair, Chair elect, Immediate Past Chair, Secretary and Treasurer, all of whom shall be chosen from among the Conference Representatives as described in Article V.
Section 1. Terms of Office.
The Chair elect shall be elected for a one year term at the Annual Meeting in the manner prescribed in the bylaws. The Chair elect shall automatically succeed the Chair for a one year term.
All other officers shall be elected for one year terms, and they are eligible for re election to three successive terms.
Section 2. Vacancies.
If the office of Chair becomes vacant, the Chair elect shall become Chair for the unexpired term. Such service shall not affect such person's becoming Chair of the Conference at the next Annual Meeting. If the Office of Chair elect becomes vacant, that office shall be filled by the Executive Committee of the Conference.
Section 1. Members.
The Conference shall have an Executive Committee consisting of the Chair, Chair elect, Immediate Past Chair, Secretary, Treasurer, and up to nine at large Conference Representatives from geographically diverse local or specialty bar associations of varying size not otherwise represented on the Executive Committee. The VSB Director of Local and Specialty Bar Relations shall serve as an ex officio member of the Executive Committee. The Executive Committee shall plan the Conference's activities, represent the Conference and manage the affairs of the Conference during intervals between meetings.
Section 2. Terms.
The members of the Executive Committee of the Conference shall serve three-year terms, and they are eligible for re election to two successive terms.
Section 3. Selection.
The nine at large representatives shall be selected for the following year by the membership of the Conference at the Annual Meeting. At large representatives shall be chosen from among the Conference Representatives as described in Article V, and they may serve on the Executive Committee for a maximum of two consecutive three year terms.
Section 4. Vacancies.
The Executive Committee of the Conference shall have the authority to fill, from among the Conference representatives, any vacancies, except that of Chair. Such appointees shall hold office for the balance of any unexpired term.
Section 5. Executive Committee Meetings.
The Executive Committee shall meet at least twice a year, in conjunction with the Conference's Annual Meeting and Educational Program. Additional meetings may be called by the Chair or upon written request of any two members of the Executive Committee. A majority of the Executive Committee shall constitute a quorum.
Each member bar association shall choose, at its discretion either by election by its membership or by selection by its governing body, one of its members to represent it in the Conference. If no such representative is elected by a member association then the current President of such an organization shall be deemed the representative. Those representatives shall be called "Conference Representatives" and shall serve three year terms. Initially, the terms of approximately one third of the Conference Representatives shall be fixed by random lot at one year, one third for two years, and one third for three years, so as to achieve staggered expiration of the terms. In addition, Executive Directors of local and specialty bar associations and current local and specialty bar association Presidents are encouraged to attend Conference meetings. Nothing in this section is intended to discourage other local or specialty bar officers or interested persons from attending Conference functions.
The Chair shall have the power to appoint the chairs and members of such standing or special committees as the Chair or the Executive Committee may establish. To the extent funds are available, committee expenses shall be paid from the budget of the Conference. All committee appointments shall be for a term of three years, commencing with the Annual Meeting.
The Conference shall adopt bylaws and function in harmony with the bylaws and policies of the VSB and with the rules of the Supreme Court of Virginia dealing with the regulation of attorneys.
Effective Date and Amendments
This Constitution shall become effective upon approval by a majority vote of the Conference Representatives present and voting at a Conference meeting.This Constitution may by amended by a two thirds vote of the Conference Representatives present and voting at any Conference meeting, provided that written notice of proposed amendments shall have been mailed to local and specialty bar associations not less than 20 days in advance of such meeting.