Re: [Name of Case]
As of [date], I will be closing my law practice due to [provide reason, if possible]. I will be unable to continue representing you on your legal matters.
I recommend that you immediately hire another attorney to handle your case for you. You can select any attorney you wish, or I would be happy to provide you with a list of local attorneys who practice in the area of law relevant to your legal needs. Also, the Virginia State Bar provides a lawyer referral service that can be reached at 1-800-552-7977.
When you select your new attorney, please provide me with written authority to transfer your file to the new attorney. If you prefer, you may come to our office and pick up a copy of your file, and deliver it to that attorney yourself.
It is imperative that you obtain a new attorney immediately. [Inset appropriate language regarding time limitations or other critical time lines that client be aware of.] Please let me know the name of your new attorney, or pick up a copy of your file by [date].
I [or: insert name of the attorney who will store files] will continue to store my copy of your closed file for 10 years. After that time, I [or, insert name of other attorney if relevant] will destroy my copy of the file unless you notify me in writing immediately that you do not want me to follow this procedure. [If relevant, add: If you object to (insert name of attorney who will be storing files) storing my copy of your closed file, let me know immediately and I will make alternative arrangements.]
If you or your new attorney needs a copy of the closed file, please feel free to contact me. I will be happy to provide you with a copy.
Within the next [fill in number] weeks I will be providing you with a full accounting of your funds in my trust account and fees you currently owe me.
You will be able to reach me at the address and phone number listed on this letter until [date]. After that time, you or your new attorney can reach me at the following phone number and address.
Remember, it is imperative to retain a new attorney immediately. This will be the only way that time limitations applicable to your case will be protected and your other legal rights preserved.
I appreciate the opportunity of providing you with legal services. Please do not hesitate to give me a call if you have any questions or concerns.
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